ompletion of work is always appreciable in every field, be it a daily routine, filmmaking or office project management itself. It seems easy in the beginning but gets difficult rather extremely difficult as time passes by. Inefficient project management may become the cause of the disaster. And if such a dilemma occurs in organizations, it may create a severe negative impact on the well being of the organization. So to avoid all this we need efficient project management.
What is project management?
Project management is a process of initiating, planning, executing, controlling and closing the work of a team to achieve specific goals and meet specific success criteria at the specified time. The primary challenge of project management is to achieve all the project goals in the given constraints.
Now as we know the need for project management and what exactly is the project management, let’s discuss about 4 simple aspects to manage your project efficiently.
Steps are –
Plan your project
Keep your project on track
Utilize project management software
That’s it! Now we will discuss each one in detail.
1. Plan your project :
There is a simple saying,
‘If you fail to plan, you plan to fail’ which really holds true in the real world. The success of each and every project comes down to planning. This may take some effort initially, but in the long-run having a clearly defined project plan will save you time, money, and a lot of headaches once the project launches.
For creating a project plan we need to consider these factors:
Identify your project
Define goals and objectives
Build your team
Be aware of any project killers
Create a timeline
Adjust your plan accordingly
2. Keep your project on track
Having your project plan clearly defined can help guide you throughout the project, but that doesn’t mean that you can completely neglect the project and expect it to be completed without constantly reviewing, revising, and monitoring the project.
You need to make sure to follow these things to keep your project on track:
Schedule regular intervals to check on the project
Communicate with your team
Address any problems before they occur
3. Utilize Project Management Software
No matter how detailed your plan and prepared you are, you’re bound to run into a number of hiccups. Thankfully, technology has made managing everything from social media accounts to customer relationships more effective and convenient. Project managers also have access to software that has made their lives easier. You can either use paid project management soft
wares like Basecamp, Trello, Wrike or at least use free tools like google project trackers to keep your project up to date.
4. Time Management
This is undoubtedly the most important aspect of project management. As a project manager, you also have to be skilled at effectively managing your time. If not, how do you expect the project to be completed on time? While there are a variety of techniques that you could use to manage your time, here are some of the best techniques to follow:
Learn to say NO
Write tomorrow’s task today
Work is done. Now it’s time to celebrate!
What happens when you and your team complete a milestone or victory, like completing the project ahead of schedule? It’s time for you and your team to celebrate.
One of the most popular ways to celebrate is by taking the team out to dinner and having a couple of celebratory drinks. You can also show signs of appreciation by knowing the team’s success during your next meeting, creating a brag board that highlights an exceptional team member, offering meaningful rewards, and simply just thanking them personally. It really helps to increase the morale of an employee.